Position Title: Administrative Assistant

General Position Summary : This position is responsible for scheduling meetings, preparing agendas and resolving customer service issues; composing a variety of correspondence, reports, as well as generating reports. Performing other related duties as required.

Minimum Qualifications : A bachelor’s degree or the equivalent combination of education, training and experience; 3-5 years of administrative experience working with multiple managers; excellent verbal and written communication skills. Must possess computer proficiency in Microsoft Office, strong organizational and planning skills.

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Position Title: Cage Wash Technician

General Position Summary : This position performs cage wash and caretaking duties, and essential equipment maintenance including cleaning and sanitizing cages and rooms, in a research environment.

Minimum Qualifications : A high school diploma (or GED) and some cage wash and/or animal husbandry experience, or the equivalent combination of education; ability to exercise basic principles of animal care related to environmental control, disease control and sanitation; must consistently and accurately maintain a variety of record keeping requirements.

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Position Title: Department Assistant I and II

General Position Summary : This position oversees day to day operations of office; resolves staff, faculty and student issues, schedules meetings and manages calendars; may be responsible for proofreading, preparing, and coordinating course material for faculty; processes invoices through university financial system; responsible for inventory control of department supplies and equipment.

Minimum Qualifications: A high school diploma (or GED) and 2-4 years of administrative or clerical work experience, or the equivalent combination of education, training and experience; excellent computer skills including intermediate to advanced work and excel skills required; strong interpersonal, organizational, and verbal and written communication skills.

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Position Title: Executive Assistant

Position Summary : This position is responsible for heavy calendar management, meeting planning and travel arrangements; compositing a variety of correspondence, reports, spreadsheets and Power Point presentations; required to exercise strong decision making skills and discretion; manage office inventory and other day to day administrative functions.

Minimum Qualifications : A bachelor’s degree or the equivalent combination of education, training and experience; 5-7 years of administrative experience working with multiple managers, director or senior staff; excellent verbal and written communication skills; requires computer proficiency in Microsoft Office, experience writing, producing and editing Pouwerpoint presentations; must have demonstrated strong organizational and project planning skills; must possess interpersonal and leadership skills; requires someone who is self-directed, able to multi-task and meet stringent deadlines.

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Position Title: Office Assistant

General Position Summary : This position is responsible for receptionist duties such as answering the phone, greeting customers, assisting students and faculty with basic questions, scheduling advising appointments, and other general administrative office duties.

Minimum Qualifications : A high-school diploma and 1-3 years of experience as a receptionist, or the equivalent combination of education, training and experience; computer proficiency; strong interpersonal, verbal and written communication skills required in addition to a high level of customer focus.

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Position Title: Program Assistant I and II

Position Summary : The Program Assistant will be responsible for general office support including telephone coverage, filing, calendar management, processing invoices, ordering supplies, and distributing faxes and mail. They will be assigned other projects as needed. In addition, may be required to plan special events.

Minimum Qualifications : A high school diploma, or the equivalent combination of education, training and experience from which comparable skills can be acquired; Strong computer skills, especially with word processing and spreadsheets; Strong interpersonal, communication and organizational skills.

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Position Title: Accounting Assistant

General Position Summary : This position is responsible for performing specialized clerical work in preparing and maintaining financial records, billing and collection functions. In addition, this position is responsible for compiling and maintaining records of business transactions, preparing financial reports and accounting office activities.

Minimum Qualifications : An associate’s degree, or the equivalent combination of education, training and experience; knowledge of accounting and auditing principles and techniques; demonstrated ability to monitor a variety of accounts and budgets as well as develop and forecast financial income and expenditures. Must possess detail orientation, mathematical aptitude and proficiency in MS Office.

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Position Title: Financial Assistant

General Position Summary : This position is responsible for monitoring, reconciling and distributing budget statements, processing purchasing and payroll transactions and providing general administrative support; verifying balances in various accounts and resolving discrepancies; performing other related duties as required or assigned.

Minimum Qualifications : An associate’s degree in accounting, or the equivalent combination of education or training and experience; one or two years of proven, progressive accounting experience; must possess keen attention to detail and ability to work within a team environment; Microsoft Word, Excel, and Email; excellent interpersonal, verbal and written communication skills.

Position Title: Marketing Assistant

General Position Summary : This position is responsible for conducting research, managing the department database, producing general communication pieces, planning special events and providing general administrative support.

Minimum Qualifications : A bachelor's degree and 1-3 years administrative experience, or the equivalent combination of education, training and experience; intermediate-level skills in Microsoft Word and Excel, knowledge of Access a plus; ability to manipulate and analyze data and create a variety of reports; must possess problem solving capabilities and a high level of initiative; excellent organizational and customer service skills; strong written and verbal communication skills.

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