Job Title: Financial Analyst / Senior Financial Analyst

Department/Location: Finance Department - Downtown (Loop)

Reports to: Senior Financial Analyst / Manager of Finance

General Purpose of the Position: Assist in preparation, analysis, and distribution of quarterly financial reporting packages. Assist in preparation of annual budget and periodic forecasts. Additional ad hoc projects.

Essential Duties & Responsibilities:

• Perform detailed quarterly financial statement analyses.
• Perform monthly budget to actual analyses.
• Administer a monthly business review, aid in plant manager training, reporting, etc.
• Assist in the development and maintenance of the Cognos budgeting models.
• Serve as a liaison to regional controllers, assisting them with budget related services.
• Prepare Board of Directors reports, and various internal and external presentations.
• Liaison with IT to develop and test Cognos BI reporting.
• Communicate with co-workers, management, and others in a courteous, professional, and service-oriented manner.

Skills & Abilities Required:

• Strong analytical skills
• Detail oriented
• Must be able to handle multiple projects concurrently

Computer Software Requirements: Advanced Microsoft excel skills, ability to use various accounting & reporting software packages, preferred experience with Cognos reporting and planning.

Education & Experience Required: Bachelor’s degree in Business or related field plus 4-5 years corporate finance or public accounting experience.

Compensation: $65,000.00 - 75,000.00 

Senior Financial Analyst

Job Responsibilities

o    Prepares annual financial operating plans through the use of financial modeling and analysis.

o    Analyzes records of present and past operations, trends and costs, estimated and realized revenues, administrative commitments, and obligations incurred to project future revenues and expenses.

o    Develops consolidated plan, analysis and presentation materials for the annual strategic plan.

o    Completes ad hoc financial modeling and analysis as required for senior management.

o    Prepares analysis and reports for monthly financial results reviews, quarterly earnings releases and Board of Directors meetings.

o    Develops monthly cash flow forecasts and analysis.

o    Advises management on matters, such as effective use of resources and assumptions underlying budget forecasts.

o    Interprets budgets to management.

o    May assist in financial analysis of legislative projects to develop capital improvement budget.

o    May advise regarding efficient use of funds.

Requirements

o    BS, BA in accounting or finance, MBA preferred, with 5+ years in accounting or finance with business unit and corporate experience.

o    CPA and manufacturing industry experience desirable.

o    Ability to effectively interact with operating units, other departments and senior management.

 POSITION DESCRIPTION

REPORTS TO:              Manager, Corporate Accounting                           

SALARY BAND:              3              BONUS: Target - 10%

DATE:               February 2012              OVERTIME STATUS:              Exempt

POSITION SUMMARY:  Perform basic accounting functions including account reconciliations and journal entries related to cash, intercompany accounting, fixed assets, and accrued incentives.  Responsible for the preparation of quarterly press release financial tables and notes, incentive payout analyses (corporate and operating companies) and assist in the monthly corporate office close and the annual corporate office budgeting and forecasting process.

DUTIES AND RESPONSIBILITIES:

1.      Perform basic account analysis on balance sheet accounts (e.g., cash, intercompany accounts, fixed assets and accrued incentives)

2.      Prepare press release notes and tables and non-GAAP reconciliations

3.      Assist in the monitoring and measurement of corporate and operating company incentive programs

4.      Perform month end processing to ensure an accurate accounting of all invoices and balance reports to the corresponding general ledger accounts.

5.      Assist in the preparation of the annual Corporate office budget and monitor performance vs budget.

6.      Assist in the monthly preparation of the quarterly and full year expense forecasts for the corporate office.

7.      Review monthly operating company results and prepare consolidated analytical reviews of historical results

8.      Assist in the preparation of the corporate office quarterly results

9.      Perform bank reconciliations.

10.  Maintain Corporate Policies & Procedures as they relate to areas of responsibility.

11.  Perform other projects as required.

PREFERRED QUALIFICATIONS: Bachelor’s Degree in Accounting required.  CPA strongly preferred.  Must have a minimum of two years entry level accounting experience.  Knowledge of accounting and reporting concepts (e.g. journal entries, income statement, balance sheet).  Possess a proficiency with Microsoft Excel.  Knowledge of SAP and/or BPC preferred.  Must be flexible, organized and able to work under time constraints and deadlines.  Excellent oral and written communication skills required.  Must be able to provide a high level of customer service and maintain a high degree of confidentiality. 



Compensation $55,000-$65,000 plus 10% bonus

We are currently recruiting for a temporary Executive Assistant in downtown Chicago for our client, a well known consulting firm. The ideal candidate will provide executive administrative support for four executives. This will include heavy calendar management in Outlook, handling domestic and international travel arrangements, project planning, presentations and research.

The candidate will also undertake ad-hoc project work both at an individual level and firm-wide level as necessary. Attend regular team meetings and actively contribute to team discussion, identifying issues to be resolved and supporting. The candidate must be able to work effectively under pressure and meet deadlines. 

 Requirements:

-5 years prior administrative work experience in professional setting

-College degree is required

-MS Office Proficiency

-Exceptional organizational skills, with proven experience prioritizing work and strong problem solving skills
-Strong interpersonal, business communication, and project/time management skills

• Handles inbound calls
• Order entry for customer via phone, website, mail and faxes
• Process Return Authorizations promptly
• Process Warranty claims
• Maintain and enhance customer relationships
• Follow up with customers on open return issues
• Provide efficient tracking solutions
• Additional duties assigned as needed

• Associates Degree or 1-2 years work experience needed
• Ability to read and comprehend simple instructions, short correspondence and memos.  
• Ability to writ simple correspondence.  
• Ability to effectively present information in one on one and small group situations to customer, clients, and other employees of the organization
• Ability to add, subtract ,multiply and dived in all units of measure, using whole numbers, common fractions and decimals.
• Familiar with Microsoft Office Software.

Marketing Coordinator needed for busy company in the western suburbs.  This person will be working closely with the marketing manager.
The primary responsibility of the Marketing Coordinator is to facilitate the patient follow up process beginning with the patient’s inquiry through scheduling of the consultation.

RELATED TASKS AND REQUIREMENTS:

• Follow up with leads, by phone and email, with the objective of converting into a consultation at the appropriate clinic. This includes new and non-convert leads.

• Participate with other designated personnel in responding to patients requiring general assistance utilizing the appropriate problem solving and customer service skills.

• Be knowledgeable and confident in the use of scheduling techniques and scheduling software in order to provide maximum assistance to patients and clinics.

• Be knowledgeable and confident in the use of standard patient financial plans and insurance reimbursement in order to assist potential patients in answering financial related questions.

• All other duties as assigned.

REQUIREMENTS:

• Bachelors Degree preferred

• Excellent computer skills

• Microsoft Word, Excel and PowerPoint skills required

• Ability to work as part of a multi-disciplinary team

• Ability to communicate accurately and concisely

• Excellent interpersonal and communication skills

• Full cycle Accounts Payable
• Experience processing Accounts Payable in SAP
• Accurate Data Entry (10-key)

Strong Receptionist needed for high energy office.  Our client is looking for a polished Receptionist to handle the front desk duties as well as answer the main phone line in the office.
The Receptionist will be doing more than just answering the phones so the person in this role must be a great multi-tasker and able to move from project to project with ease.

Primary Responsibilities include: 

• Greet incoming clients and guests with a professional and friendly demeanor that best represents the company.
• Update and maintain telephone lists, directories on a weekly basis.
• Sort and distribute payroll every other week.
• Help to accommodate all employee meetings by utilizing all resources as well as collaborating with other Executive Assistants.
• Support HR team with administrative assistance (HR calendar, reformatting, Excel, PPT).
• Order office mints, birthday/anniversary gift cards.
• Book travel/hotel/limo arrangements for Human Resources.
• Keep reception area tidy.

Manager, Cash Accounting

• $90,000.00 - 120,000.00 base plus 25% bonus

  Position Responsibilities may include but not limited to:

• Accounts Payable & Accounts Receivable
• Monthly Accounts Receivable write up
• Collections
• Filing
• Monthly bank reconciliations
• Journal Entries
• Monthly inventory reconciliation
• Monthly balance sheet reconciliations
• Prepare quarterly sales and use tax
• 1099 Preparation
• Other ad hoc requests and projects as needed

  Required Skills and experience:

• 2+ years experience in progressive accounting roles
• Bachelors’ Degree in Accounting
• CPA and/or CMA
• Strong interpersonal skills and problem solving skills
• Strong organizational skills
• Strong written and oral communication skills
• Understanding of the P&L and Balance Sheet
• Strong Excel Skills
• Ability to manage competing priorities and meet deadlines

  Preferred Skills and experience:

• Experience with Quickbooks
• Experience with MS Word and PowerPoint

Company in North America is a part of an insurance-based financial services provider with a global network of subsidiaries and offices in North America and Europe as well as in Asia Pacific, Latin America and other markets.The Group is headquartered internationally and employs approximately 60,000 people serving customers in more than 180 countries, including more than 9,500 employees in North America.

Company entered the U.S. market in 1912. According to Highline Data LLC (NAIC 2008), second-largest writer of commercial general liability insurance and the fourth-largest commercial property-casualty insurance company, serving the global corporate, large corporate, middle market, specialties and programs sectors. Company's risk engineering services in the United States are provided by Company.

The Tax Manager is responsible for various tax matters involving Latin American operations, including tax implications of cross-border transactions, coordination of global and regional projects, interacting with local tax teams, and tax research and writing. This individual will also work on US tax matters, including more complex projects associated with the maintenance of tax records and the preparation of all or specifically assigned tax returns and related reports.

Job Qualifications

Bachelors degree required.
5 or more years of related tax experience required.
Prior tax experience in insurance or Latin American tax experience a plus.
Bilingual Spanish or Portuguese preferred.
CPA preferred.
PC literate with working knowledge of Microsoft Office software and advanced spreadsheet skills required

Compensation Range is $70,000 to $90,000 based on experience,

Company Profile / Position:  Our client is a private wealth firm that manages a multibillion dollar fund of funds.  As a result of their growth, the team is seeking a financial analyst that will report into the Managing Director of Investments.

Position Title: Financial Analyst

Position Location: Downtown, Chicago

Position Responsibilities:

1. Reporting:
1. Responsible for developing and maintaining periodic reports for various firm mandates that analyze:

1. Performance attribution.
2. Fund and portfolio-level exposures:  sector, geographic, currency, leverage.
3. Risk metrics.
4. Liquidity.
5. Manager relationship charts.
6. Audit / tax analysis.
7. Verifying service providers.
8. Inputting basic info into template.

2. Investment analysis and due diligence:
1. Maintenance of “market data” spreadsheet, including periodic update of manager positions (e.g., 13-Fs).
2. Update and maintenance of performance database.
3. Periodic update of “valuation metrics” analysis.
4. Periodic update of PE marks spreadsheet (including public positions).
5. Assistance in annual fund audits and evaluation of funds’ tax effectiveness.
6. Assistance in back office due diligence:

7. Performance of ad-hoc investment analysis under the supervision of the investment team, including pro-forma balance sheet modeling.
2. Documentation
1. Preparation of fund subscription, redemption, anti-money laundering and fund amendment documentation.
2. Manage the processes of filing tracking changes to key fund documentation.
3. Preparation of governance-related Investment Committee documentation, assembling recommendations, approvals, and memos.
4. Assist in preparation of Foreign Bank and Financial Accounts (FBAR) reports.
3. Capital Calls
1. Processing of both foundation and taxable private equity capital calls and distributions, including maintaining the cumulative schedules of capital calls and distributions and the preparation of notifications of and requests for funding.
2. For private equity investments for which we have only reporting responsibility, printing notifications from the family office mail or from the various websites and maintaining the cumulative schedule of capital calls and distributions.
3. Track private equity and real estate distributions.
4. Performance
1. Assist in preparation of monthly and quarterly performance for individual entity investments.
2. Assist in preparation of monthly aggregate balance sheets and periodic trial balances for various investment mandates.
3. Preparation of monthly flash reports.

Position Qualifications:

• Bachelor’s degree in accounting, finance or business administration.
• Strong proficiency in Microsoft Excel and PowerPoint.
• 2-3 years plus work experience in an investment or finance role preferred.
• CPA and/or MBA preferred.
• Easy to work with.

• Detail-orientated.
• Willingness to learn on the job.
• Self-starter.

Senior Internal Auditor

This is an exciting opportunity for a candidate with strong analytical, communication, project management and interpersonal skills who is interested in taking on new challenges.

Key job responsibilities:

• Performs risk assessment and analysis to properly plan the audit
• Conducts audits covering strategic, financial, operational and compliance risks
• Performs audit procedures, including identifying and defining issues, developing criteria, reviewing and analyzing evidence, and documenting business processes and procedures
• Reviews and evaluates the control environment and identifies specific strengths and weaknesses, along with recommended improvements
• Conducts interviews of business personnel and management team
• Reviews documentation, prepares work papers, and composes observation memos and report findings in a clear, concise and timely fashion
• Identifies, develops and documents audit issues and root cause analyses and recommendations using independent judgment and risk assessment
• Prepares audit reports and manages follow-up process for assigned audits
• Consults with management on risks, controls and best practices
• Actively partners with management during engagements and through on-going informal liaison relationships
• Assumes ownership for various departmental project initiatives
• Communicates clearly, professionally and effectively, both written and verbal
• Supports external audit testing requirements, including SOX 404 compliance
• Participates in investigations, as warranted
• Stays current on latest audit and personal discipline fields

Requirements:

Minimum required qualifications:

• Bachelor's degree in Accounting from an accredited college or university
• 4-6 years of full-time experience in external or internal auditing (Big 4 or equivalent experience preferred)
• Manufacturing or distribution industry experience preferred (e.g., familiarity with concepts of inventory management, warehouse operations, etc.)
• Knowledge of and skill in applying internal auditing and accounting principles and practices
• Broad understanding of business functions and processes and ability to detect and document weaknesses in internal controls
• Working knowledge of internal control structure (e.g., COSO, ISO 31000) and IIA audit standards
• Demonstrated ability to simultaneously balance and work on multiple projects and meet deadlines while ensuring quality results
• Demonstrated interpersonal skills
• Proven analytical ability and established negotiating and problem-solving skills
• Appropriate professional skepticism
• Proficient written and verbal communication skills
• Adept at working on teams or independently
• Effective time management skills
• Demonstrated integrity and work ethic
• Self-starter mentality with a drive to accept additional responsibilities, as well as a willingness to try new ideas and approaches
• Desire and ability to travel domestically and internationally (approximately 30-40%)
• US citizen or permanent resident
• Foreign language proficiency a plus

Additional qualifications:

• CPA or CIA is preferred and other certifications a plus
• SOX 404 experience desired
• Knowledge of Microsoft Access, data extraction and analysis, computer assisted analysis tools (CAATS) desired

Our client is a leader in the distribution industry.  They are one of the fastest growing privately owned organizations in Chicago.  They pride themselves on creating a culture of progressive growth while maintaining small company values and a strong work/life balance.

Position Summary:  The Director, Financial Planning & Analysis will utilize strong accounting, financial reporting, analytical and leadership skills. This position will provide oversight and daily management of the US corporate finance team and will work closely with the region controllers, accounting managers, and the corporate finance. Additionally, this position also serves as a key point of contact for our client’s supply chain managers.

Position Responsibilities may include, but not limited to:

• Oversee monthly closing and related accounting activities for the US distribution centers and ensure timely completion
• Coordinate/Lead development of annual business plans and quarterly forecasts
• Consolidate and analyze annual budgets, quarterly forecasts and monthly results
• Responsible for US month and quarterly reporting for management
• Develop and support finance/operations process improvements and ensure proper internal controls
• Drive automation and efficiency of accounting processes leveraging  systems
• Manage and develop US Senior Financial Analyst, Financial Planning & Analysis
• Provide project leadership for financial analysis and decision support in key business initiatives
• Serve as point of contact for clients supply chain requests and analysis
• Manage the external audit and any internal audits of US locations

Essential skills and experience:

• 10+ years’ experience in progressing financial/accounting roles
• Bachelors’ Degree in accounting or finance
• CPA and/or MBA
• Experience with financial modeling and reporting
• Ability to create senior management level presentations and analysis
• Thorough knowledge of US GAAP accounting
• Strong business acumen and experience partnering with operations
• Experience coaching, leading, managing and influencing others at all levels within an organization
• Strong interpersonal skills and exceptional problem solving skills
• Strong organizational and time management skills
• Strong written and oral communication skills
• Ability to work in a team environment/cross-functionally
• Ability to quickly learn and understand new technical concepts
• Understanding of P&L, Balance Sheet and related financial information
• Proven ability to set direction and lead groups to achieve business goals
• System experience and overall knowledge of IT components.

Preferred skills and experience:

• Experience with Oracle/JDE 9.0 ERP system
• Experience with HOST Analytics – financial reporting, planning & consolidation tool
• Experience with Cognos

• $90,000.00 - 120,000.00 base plus 25% bonus

There are many staffing firms from which you can choose. At Advanced Resources, we are experts at identifying talent for organizations and helping candidates maximize their career opportunities. People are every organization's greatest asset and investment. Whether you are seeking talent solutions or seeking career opportunities, look to Advanced Resources. We work hard to earn your respect. 

We are currently seeking candidates for temporary and temp to hire data entry projects for a variety of clients in the Northwest suburbs. If you have 1+ years of experience in data entry and can type over 8,000 keystrokes per hour, then please apply today. Many of these positions are temp to hire with room to grown in the company.  We look forward to assisting you in your job search! 

For immediate consideration, apply today, or visit our website at www.advancedresources.com and browse our other postings.

JOB DESCRIPTION 
Do you have experience in outbound customer service, sales, or collections? We are currently seeking collectors for a new call center in Schaumburg. This company is a debt purchasing firm, and you will be collecting on consumer debt, handling payment schedules and managing the customers accounts. This position requires a flexible schedule, with the ability to work between the hours of 9am-8pm and one Saturday a month. This position offers a generous commission plan as well as the opportunity to earn an increase in hourly pay every three months. JOB 

REQUIREMENTS 
Applicants should demonstrate the following requirements on their resumes: 
- 1 or more years of experience in an outbound calling environment preferred
- Consumer collections experience preferred but not a must 
- Previous sales experience is also preferred.
- Ability to work a flexible schedule 
- Negotiating skills 

There are many staffing firms from which you can choose. At Advanced Resources, we are experts at identifying talent for organizations and helping candidates maximize their career opportunities. People are every organization's greatest asset and investment. In addition to talent acquisition, we help clients improve their competitive edge by providing solutions that help them maximize their talent. Advanced Resources has established high standards for our industry. The fundamental element to our approach? When you have a talent problem, you can rely on us to solve it. Whether you are seeking talent solutions or seeking career opportunities, look to Advanced Resources. We work hard to earn your respect.

• handling incoming calls from commercial clients regarding their service calls
• handling incoming calls from technicians answering any questions they have
• inputting technician time into the system
• other administrative duties as assigned

Advanced Resources is working with a Hospital in the city that is looking to expand its HIM department and add on 2 RN Clinical Documentation Specialist.  This is a permanent opportunity with pay rate that starts at 90K and depending on experience, could be more.  Having a CCDS is preferred but not required.  We aim to have both roles filled by early June but the client can on-board candidates sooner.  This position is perfect for the RN who works in this role now but is eager to transition to progressive environment that is expanding and looking for nurses who want a great opportunity with a growing Hospital system.

Please forward on to anyone you might know that has a similar background.  If you have any questions, please call Roger or Greg at Advanced Resources at 312.980.2800 

We are recruiting for a Temp to Hire Account Coordinator role for one of our core healthcare clients. Project Coordination and Administrative experience is required. 

Responsibilities:

• Maintain timely and professional written and verbal communications with clients and faculty as they pertain to specific areas of program involvement.
• Develop new budgets.
• Contribute to development of new project budgets and new business development activities within the account team, as identified by the Account Director.
• Learn and contribute to the budgeting, monitoring, financial monitoring, and reconciliation of individual projects within the account teams.
• Participate in start-up meetings for each project, contribute to establishment and maintenance of time and events schedules, and provide weekly updates 
• Contribute to progress of multidisciplinary project teams to ensure within-budget, on-time, on-strategy performance.
• Contribute to development of all project activities, including faculty recruitment and ongoing communication, audience generation, database management, editorial support, logistics management, registration/participant communication, production of materials, honoraria/reimbursement process, supplier performance, central file establishment. 

Education:  Bachelor’s degree in Health/Science field 

• Provide administrative support to VP of Human Resources and team
• Provide high level of support to clients and candidates through detailed communication
• Coordinate candidate interviews, travel and screens
• Manage Applicant Tracking System
• Write job descriptions, create offer letters and conduct reference checks
• Assist with onboarding of new hires

• Bachelors Degree 
• Strong written and verbal communication skills
• MS Office Proficiency

• Ability to drive processes
• Eagerness to learn recruitment
• Tenacity
• Ability to interact with senior executives
• Ability to work both independently and as part of team

Are you interested in healthcare and hold a Bachelor's degree in Science?
We are currently recruiting for a Temporary Administrative Assistant role in downtown Chicago for one of our core healthcare clients. The ideal candidate will manage all administrative functions for a team and the role consists of answering phones, writing and editing correspondence, running reports, processing expense reports, creating and updating spreadsheets, and preparing presentations. 

In order to perform these functions the Administrative Assistant must have strong verbal and organizational skills. The candidate must also be highly organized, comfortable working on multidisciplinary teams, adept at multitasking and prioritzing activities.  Candidate must be bright, energetic and eager to assist others.

Requirements:
Bachelor's degree

Job Summary:

Advanced Resources is seeking an Administrative Assistant to provide general administrative support for one of our Residential Real Estate clients.  

Position Responsibilities: 

• Schedule and coordinate meetings, calendars, and travel arrangements
• Prepare reimbursement requests
• Prepare agenda, set up and attend staff meetings. Transcribe and disseminate notes
• Coordinate logistics of organization’s events
• Compose and type correspondence, reports, and other complex documents
• Maintain general files
• Update contact information as needed into the database
• Answer and screen incoming calls
• Read and route incoming mail and maintain correspondence files

 Preferred Qualifications:

• 4 year college degree is preferred
• Strong attention to detail
• Proficient in Microsoft Office Suite
• Strong written communication skills:  proofreading, composing and editing
• Excellent organizational skills and ability to prioritize, multi-task and work independently
• Ability to maintain confidentiality
• Basic math skills
• Team player
• Ability to maintain files and filing systems
• Good command of Internet usage

We are currently recruiting for an Receptionist for our client, a well respected property management firm. The ideal candidate will manage all administrative functions for a team and the role consists of answering phones, writing and editing correspondence, running reports, creating and updating spreadsheets.  The candidate will also be responsible for database input and maintenance, faxing, filing, and copying.

Professionalism and good interpersonal skills are essential. The candidate must be able to work effectively under pressure and meet deadlines.  Good organization and prioritization skills are required, as well as the ability to manage multiple projects simultaneously skills.  Candidate must be bright, energetic, detail-oriented, and flexible and work well in a professional environment. 

Requirements:

-2 years prior administrative work experience

-College degree is required

-Must possess strong written and verbal communication skills

-Must be proficient with Microsoft Word, PowerPoint, and Excel

-Must be detail-oriented and a self-motivator

We are currently recruiting for an Office/Marketing Administrator our client, a well known, commerical real estate firm in the Loop. 

Office/Marketing Administrator will provide general support, under the direct supervision of multiple assigned real estate agents, often handling details of a confidential nature.  Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment.

PRINCIPAL RESPONSIBILITIES

• Prepare correspondence, documents, Request for Proposals, reports, spreadsheets, etc. with direction from brokers and/or knowledge of company policies and procedures.
• Prepare, produce, and edit (content & formatting) large marketing presentations, multiple property surveys, tour books, PowerPoint presentations, and presentation quality mapping documents.
• Filing, organizing and updating “best in class” forms and templates.
• Manage client information through client/prospect databases including salesforce.com.
• Participate in scheduled sales staff and office assistant meetings.
• Support the sales staff with daily operations, including performing general administrative tasks such as filing, faxing, processing mail, schedule meetings and travel arrangements.
• Provide reception and informational assistance – greet visitors and assist with general telephone traffic and distribution of mail.
• Perform elementary and advanced operations on Microsoft Office documents (including Excel, Word, and PowerPoint).  Operations include, but are not limited to, resolving formatting and printing issues in a graphically pleasing way using office standards.
• Provide proofreading and editing functions in any outgoing documents.
• Coordinate marketing, P.R. and special event initiatives.
• Cross-train other team members, as necessary. 
• Perform other related duties, as assigned.

QUALIFICATIONS

• Creative, self-starter seeking entry level position into commercial real estate.
• Ability to quickly learn and adapt to new computer programs; will use multiple programs on a daily basis.
• Thorough working knowledge of the Microsoft Office Suite, experience with mapping programs and graphics programs, such as: Microsoft Streets and Trips, CorelDraw or the Adobe Suite.
• Strong organizational, interpersonal and communication skills.
• Minimum three years related work experience; real estate experience is a plus.
• Team-oriented individual with experience in supporting a team.
• College diploma required.

Administrative Assistant

Page 2

         II.   Congress on Healthcare Leadership Related Activities Continued

1. Staffs HECRC booth during Congress.

1. Fulfills orders for assessments in advance of Congress as required.

1. Obtains or prepares handouts for career management sessions.

    III.      Secretarial Activities                                                                                       20% of Time

               A.   Types correspondence, reports, and other documents from longhand, rough copy, or dictation.

               B.   Answers telephones, routes calls, and takes messages and provides phone coverage for the Executive Office.

               C.   Establishes and maintains files and records.

               D.   Schedules meetings, appointments, and travel plans.  Maintains calendars.

               E.   Prepares minutes and materials for meetings.

               F.    Photocopies materials (including resumes) as requested.

               G.   Maintains and orders office supplies.

1. Distributes incoming mail and processes outgoing mail.

1. Assists in preparing budget worksheets, proformas, etc.

     IV.     Annual Committee/Task Force Meeting Activities                                        10% of Time

               A.   Prepares committee appointment and thank you letters, and prepares rosters and maintains Scope and Functions statements and fact sheet and Annual Report to the Board.

               B.   Coordinates date and time of the annual Committee/Task Force Meeting(s).  Coordinates materials and equipment needed in support of teleconference or coordinates meeting location, lodging, meals, materials,

 equipment needed in support of external meeting.

               C.   Compiles and distributes agenda packets for attendees.

1. Receives completed check requests for reimbursement, codes, and forwards to accounting.

Position: Administrative Assistant

Location: Downtown-Chicago

Job Description:

We are currently recruiting for an Administrative Assistant in downtown Chicago for our client, a well respected healthcare organization. The ideal candidate will manage all administrative functions for a team and the role consists of answering phones, writing and editing correspondence, running reports, creating and updating spreadsheets, and preparing presentations.  The candidate will also be responsible for database input and maintenance, travel arrangements, preparation of meetings, scheduling, reviewing expenses, faxing, filing, and copying.

Professionalism and good interpersonal skills are essential. The candidate must be able to work effectively under pressure and meet deadlines.  Good organization and prioritization skills are required, as well as the ability to manage multiple projects simultaneously skills.  Candidate must be bright, energetic, detail-oriented, and flexible and work well in a professional environment.  Qualified applicants please respond with an attached copy of your resume.

Requirements:

-2 years prior administrative work experience

-Previous healthcare experience is preferred

-College degree is preferred

-Must possess strong written and verbal communication skills

-Must be proficient with Microsoft Word, PowerPoint, and Excel

-Must be detail-oriented and a self-motivator

Compensation: $14-16 depending on experience

Advanced Resources is Chicago land’s leading source for Office, Accounting & Finance, and Healthcare talent. Advanced is a full-service firm specializing in temporary, temp-to-hire, and direct hire staffing. We also provide strategic Workforce Business Solutions that help our clients solve their talent-related challenges (such as payPRO payrolling programs, vendor management solutions, workforce consulting, and recruitment process outsourcing). With over 23 years of proven performance, Advanced Resources has helped thousands of professionals with their careers and hundreds of companies in their quest to obtain top talent. There are many staffing firms, but only Advanced focuses on Insight, Results, and Excellence. Our goal is to deliver a staffing experience unlike any other. Proven experience succeeding in a high volume work environment. Proven experience succeeding in a high volume work environment.

• Monitor and score inbound and outbound calls taken by call center representatives
• Quality Call Auditing and scoring of team managers monitored calls  
• Review and score live chats and e-mail correspondence between the customer and the call center representative
• Quality Auditing of live chats and e-mail correspondence of the team mangers monitors
• Provide qualitative feedback on compliance, customer experience, and call center representative accuracy
• Proactively identify trends based on monitoring and provide formalized feedback to superiors based on findings
• Quality Reporting of Quality Analysis Measurement of trends
• Facilitate calibration sessions with the call center to ensure scoring accuracy and share best practices for coaching and monitoring
• Recommend procedural changes and training opportunities to department management
• Complete Quality training to team managers, and do one-on-one coaching side by sides with team managers
• Executive Presentation’s and Executive Pitch’s completed on Quality findings and reporting’s
• Customer satisfaction survey reporting, working with a third party vendor on customer satisfaction survey process
• Contacting customers when necessary to do so in regards to their complaints
• Serve as an integral part of the Call Monitoring team through collaboration and sharing of best practices with fellow coworkers
• Initiate and implement ideas and suggestions to better the team, the department, and the company. 
• Ensure department is compliant with Enova Financial and legal regulations

• Minimum of 2 to 3 years in a call center quality assurance environment monitoring inbound/outbound employee calls
• Prefer experienced in quality call auditing 
• Bi-Lingual monitoring ability to monitor and score bi-lingual calls, with the ability to write and script bi-lingual verbiage (this is not required)
• Experience with coaching and using a consultative approach towards delivering feedback
• Proven track record for quantitative and qualitative monitoring results
• Experience in the financial industry preferred
• College degree preferred
• A proactive problem solving hit the ground running self starter. 
• Effective verbal and written communication skills
• Exceptional time management and organizational skills
• Ability to work effectively and efficiently remotely. 
• A strong positive attitude towards teammates, the company, the management, and projects 
• Proficient in Microsoft Office
• Advanced skills in Power Point a must
• Advanced skills in Excel is a must and knowledge of SQL a plus

Chicago Loop based CEO is seeking a highly skilled Executive Assistant to provide a range of personal and business related tasks for his, growing, high profile technology business. This position offers a complex variety of high level administrative and project work. The ideal have an entrepreneurial mindset, a proactive nature and exceptional independent judgment. The organization offers a base salary of $65,000 to $75,000, 10% bonus and full benefits as well as a dynamic culture filled with bright, motivated, down to earth people who are both passionate about their work, yet like to have fun.

Responsibilities:

• Plan, make and verify travel arrangements for airline, hotel and car reservations as needed. Process travel itineraries and make changes before and during trips when necessary. Includes all business and personal travel.
• Make dining reservations. Arrange, coordinate and manage special events, holiday parties, office parties, etc. This will include office and personal events. Arrange lunch as required.
• Manage calendar and contacts; set up conference calls.
• Manage, track and report expenses. This will include managing / paying routine bills for both business and personal
• Run personal errands as needed. This will include shopping, dry cleaning, scheduling cleaning services and any other personal tasks that will increase the efficiency of the executive.
• Manage routine maintenance and repairs for executive’s residence. This includes arranging and managing service providers and supervising projects as needed.
• Write, edit and proofread correspondence on behalf of the executive.
  Manage all incoming mail (professional and personal)

Desired Skills & Experience

• Min. of five years related experience providing executive level support.
• High level of organizational skills and the ability to manage a diversified workload for several individuals. Entrepreneurial spirit with a problem-solving, proactive mind set.
• Good judgment and initiative to make independent decisions in the face of ambiguity is necessary. Enthusiasm for your work and a desire to set the highest standards for administrative excellence within the company.
• Diplomatic, professional telephone manner and excellent written communication skills.
• Excellent computer skills including Microsoft Office Suite and proficiency with internet research.
• Ability to multi-task and balance competing priorities is key.

• Travel, expenses, calendar and administrative support for Human Capital team
• Complex search coordination and support, including scheduling of update calls, candidate interviews, assessments, travel, expenses and other logistics
• Ownership of delivering an exceptional candidate experience; management of interview days, creation of behavioral interview guide, room set-up, candidate greeting, transitions, catering, etc.
• Drafting offer letters and administering background checks and drug screens
• Ownership of BVA onboarding materials and coordination of BVA onboarding sessions for board members and C-Suite executives
• Scheduling onboarding requests and meetings and creating new hire binders for Sterling hires
• Act as liaison for coordination of MBA off-campus recruiting for up to six universities annually
• Ownership of MBA, lab and undergraduate intern programs, including design and management
• Support performance management process, scheduling of mid-year and year-end reviews, preparation of compensation committee materials
• Candidate and firm rolodex system administrator, population and file maintenance
• Special reports tracking and analysis of key Human Capital data
• Maintain employee personnel files

• 3-5 years of relevant experience, previous HR admin support strongly preferred
• Strong organizational skills with the ability to multitask a high volume of requests
• Self starter with exceptional follow-through
• Strong interpersonal / communication skills, evidence of achieving in a fast-paced, client service environment
• Well trained, highly talented, mature individual with strong work ethic and history of high performance
• Proven ability to process and protect confidential information
• Previous experience and proficiency with Microsoft Office is required
• Undergraduate degree preferred

• Provides in-house and offsite staff with support including conference calls, preparation of agendas, background materials, attending meetings, taking/preparing of reports and surveys as necessary, and coordinates travel and meeting arrangements for staff.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, PowerPoint presentations, etc.
• Completes expense reports for staff
• Maintains and manages files for staff
• Acts as back up to Accounting so must be a numbers oriented person
• Performs any other duties as assigned

• Accounting Assistant
• Accounts payable invoice codification - Journal entries - Reconciliation of expense accounts - Bank reconciliations
• Prepares payments by verifying documentation, and requesting disbusements
• Balance sheet account reconciliation
• Expense report preparation for management members
• Fixed asset accounting maintenance